Last verified: 2026-02-17
Overview
Tags are custom labels you create to organize and categorize your products in ways that make sense for your business. Unlike categories, which follow a hierarchical structure, tags are flexible labels you can assign to any product to help you find, filter, and manage inventory.
Use tags to group products by collection (e.g., "New Arrivals"), season ("Summer 2026"), promotion ("Black Friday Deals"), supplier, location, or any other criteria that helps you manage your catalog.
What happens in the system
Tags apply across your entire catalog - Any product can have multiple tags
Tags help with filtering - Use tags to quickly find groups of products in your inventory
Tags can be shared with buyers - Generate shareable links for specific tags to show buyers a curated selection
Tag changes are immediate - Adding, renaming, or deleting tags updates across all products instantly
Product counts show usage - The number next to each tag shows how many products currently have that tag
What does NOT happen
Deleting a tag does NOT delete products - It only removes the tag label from products
Tags do NOT affect pricing or inventory - They are organizational labels only
Renaming a tag does NOT create a new tag - It updates the existing tag across all products
Tags are NOT hierarchical - Unlike categories, tags are flat labels without parent/child relationships
Prerequisites
An active StockApp account with access to Settings
Permission to manage tags (typically Super Admin or Manager role)
Accessing Tags Settings
Click the Settings icon (gear) in the left sidebar
Under Features, click Tags
Creating a New Tag
Step 1: Enter the tag name
In the text field at the top, enter your tag name
Tag names can include letters, numbers, spaces, and emojis (e.g., "🔥 Today's Deals")
Step 2: Add the tag
Click the Add Tag button
The tag appears immediately in the list below
Tip: Create tags before you start adding products, so they're ready to use when you need them.
Editing an Existing Tag
Find the tag you want to rename in the list
Click the pencil icon in the Actions column
Edit the name in the text field that appears
Click the checkmark icon to save, or the X icon to cancel
Note: When you rename a tag, all products with that tag are automatically updated with the new name.
Copying a Shareable Tag Link
Tags can generate shareable links that show buyers only products with that specific tag.
Click the link icon next to the tag
The link is automatically copied to your clipboard
A confirmation message appears
Use cases for shareable tag links:
Share seasonal collections with buyers
Create curated product selections for specific customers
Send promotional links for special deals
Deleting a Tag
Click the trash icon next to the tag you want to delete
Confirm the deletion in the dialog that appears
The tag is removed from all products that had it
Warning: Deleting a tag cannot be undone. Products that had the tag will not be deleted, but they will no longer have that tag label.
Best Practices for Using Tags
Naming Conventions
Be specific and descriptive - "Summer 2026" is clearer than "New"
Use consistent capitalization - Decide on a style and stick to it
Keep names short - Tags appear as chips on products, so brevity helps
Avoid duplicates - Check existing tags before creating similar ones
Organization Strategies
Collections: "New Arrivals", "Best Sellers", "Clearance"
Seasons: "Spring 2026", "Summer 2026", "Fall 2026"
Promotions: "Black Friday", "Cyber Monday", "Holiday Sale"
Suppliers/Vendors: "Vendor A", "Vendor B" (if you source from multiple vendors)
Locations: "Warehouse 1", "Store Display", "Back Stock"
Status: "Needs Photos", "Ready to Publish", "Discontinued"
Common Issues
Issue: Too many tags make filtering confusing
Symptom: You have dozens of tags and can't find what you need.
Solution:
Review your tags regularly and delete unused ones
Consolidate similar tags (e.g., merge "Summer" and "Summer 2026")
Use categories for permanent organization, tags for temporary groupings
Issue: Tag link doesn't show the right products
Symptom: Shared tag link shows products you didn't expect.
Solution:
Check which products have that tag in your inventory
Remove the tag from products that shouldn't have it
Tag links update automatically when products change